> For the complete documentation index, see [llms.txt](https://help.solar-archive.com/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.solar-archive.com/docs/admin-ui/organisations/managing-tenants.md).

# Managing Tenants

Only Partners can manage Tenants.

### Features of the Tenants Screen

✅ View All Partners (Partners) – Displays a complete list of all Partners within the system.\
✅ Sorting & Filtering Options – Quickly find Partners using column sorting and search filters.

✅ Add a New Distributor – Use the “Add Distributor” button in the top-right corner of the screen.

✅ View All Tenants – Displays a complete list of all Tenants within the system.

✅ Key Data Fields Include:

· Tenant Name & Tag\
· Parent Organisation (Partner managing the Tenant)\
· Number of Active Users\
· Total Storage Used\
· Total Emails Archived

### Pagination Controls

<figure><img src="/files/5ff8y5knZRGnske7gieD" alt=""><figcaption></figcaption></figure>

✅ By default, 25 Tenants are displayed per page.\
✅ Users can change the number of Tenants per page to 10, 25, 50, or 100.

✅ Pagination controls located in the bottom-right corner, allowing users to navigate through the list.

### Additional actions from the Distributor screen

On the far right of every Partner record, there is a vertical ellipsis menu. From this menu, Super Users (SUs), Parent Distributors and Parent Partners can perform additional actions while acting as the Parent Partner.

✅ Login as \[Tenant] – Allows the SU, Parent Distributor, Parent Partner to log in as the selected Tenant.

✅ Configure \[Tenant] – Opens the Tenant’s settings.

✅ View Users – Displays all Users under the Tenant.

✅ View Imports – Provides access to import logs and data for the Partner.

<figure><img src="/files/OnNxrr6Gn7NaHvyzFSL0" alt=""><figcaption></figcaption></figure>

### Adding a New Tenant

To complete the Add Tenant form, you’ll need:

✅ Organisation Name – The name of the Tenant account.

✅ Organisation Tag – A unique identifier for easy differentiation.

✅ Emails Domains – This field is specific to adding tenants. Needed for …TODO.\
✅ Administrator Details – The email, first name, and last name of the account administrator.

✅ Encryption Configuration – Choose between inheriting the Super User’s encryption key or setting a custom key.

Important: Encryption keys cannot be rolled or replaced. Any previously archived items will be irretrievable if the key is changed.

<figure><img src="/files/SeRuWmuc4mogGz6aA6eI" alt=""><figcaption></figcaption></figure>

You can manage custom encryption key by expanding the Advanced Setting on the form.

<figure><img src="/files/9z8BIP6QhFMXFMGUt85i" alt=""><figcaption></figcaption></figure>