> For the complete documentation index, see [llms.txt](https://help.solar-archive.com/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.solar-archive.com/docs/authorised-delete/managing-deletion-requests.md).

# Managing Deletion Requests

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This is only available for Data Guardians of your archive.
{% endhint %}

As a data guardian of your archive, you will be provided with a separate user account that is used to manage requests. Therefore, the initial step is to access this account. Let's begin.

### 1. Login to your Data Guardian Account

As a data guardian of your archive, switching from your basic user account to your data guardian account is a simple process that can be accomplished by accessing the profile menu located in the upper right-hand corner of your archive interface.

* Click the profile menu in the top right.
* Click "Change User"
* Click your data guardian account \
  \&#xNAN;*(this should have an indication underneath the username that it is your data guardian account)*
* You are now switched into your data guardian account.

### 2. View Requests

Once you access your data guardian account, you will have access to a new interface that enables you to manage and administer requests and transcripts from your archive. There are two types of requests: deletion and legal hold.

1. Click "Requests" within the navigation bar.
2. You are now viewing requests, you can see 2 types of requests.
3. Click a "Deletion" request.
4. There are multiple types of actions:
   1. **Approval All** - Approves all entries in the request.
   2. **Decline All** - Declines all entries in the request.
   3. **Singular Approval** - Approves the currently viewed entry. 
      * To do this, click an entry to view it and click the "check" mark.
   4. **Singular Decline** - Declines the currently viewed entry. 
      * To do this, click an entry to view it and click the "cross" mark.
5. You can choose which action you'd like to take as a Data Guardian. 
6. After your action, the entry will either be:
   1. Approved for deletion and be deleted.
   2. Declined and not be deleted.<br>

<figure><img src="/files/f6CTVjcJH3gVam9uBWil" alt=""><figcaption><p>Approve All / Decline All Actions</p></figcaption></figure>

{% hint style="warning" %}
In instances where your archive requires multiple data guardian approvals, any "Approved" requests will be placed into a "Part Approval" status, which necessitates the approval of another data guardian for the same request.
{% endhint %}