Managing Deletion Requests
How to manage deletion requests in your archive
This is only available for Data Guardians of your archive.
As a data guardian of your archive, you will be provided with a separate user account that is used to manage requests. Therefore, the initial step is to access this account. Let's begin.
1. Login to your Data Guardian Account
As a data guardian of your archive, switching from your basic user account to your data guardian account is a simple process that can be accomplished by accessing the profile menu located in the upper right-hand corner of your archive interface.
Click the profile menu in the top right.
Click "Change User"
Click your data guardian account (this should have an indication underneath the username that it is your data guardian account)
You are now switched into your data guardian account.
2. View Requests
Once you access your data guardian account, you will have access to a new interface that enables you to manage and administer requests and transcripts from your archive. There are two types of requests: deletion and legal hold.
Click "Requests" within the navigation bar.
You are now viewing requests, you can see 2 types of requests.
Click a "Deletion" request.
There are multiple types of actions:
Approval All - Approves all entries in the request.
Decline All - Declines all entries in the request.
Singular Approval - Approves the currently viewed entry.
To do this, click an entry to view it and click the "check" mark.
Singular Decline - Declines the currently viewed entry.
To do this, click an entry to view it and click the "cross" mark.
You can choose which action you'd like to take as a Data Guardian.
After your action, the entry will either be:
Approved for deletion and be deleted.
Declined and not be deleted.
In instances where your archive requires multiple data guardian approvals, any "Approved" requests will be placed into a "Part Approval" status, which necessitates the approval of another data guardian for the same request.
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